It is often seen that communicator blames his/her listener or audience for not listening or accepting the message, but it is communicator who needs to be blamed. He/She is either not choosing the communication system properly or not behaving as per the standard norms of communication. So here are some tips which can help you to overcome barriers in communiaction.
Clarity In Your Thoughts:
You should be very clear about your objective and what you want to convey. Arrange your thoughts in a proper order and then communicate accordingly. Systematic communication and clarity in thought get adequately received and appreciated. Aimless talks can be misleading so you should always try to show that there is an aim or motive behind your talk.
Understand the needs of your audience:
You should be emotional and sensitive towards the needs of your receiver. Understand his/her behavior, nature, culture, and religion, however, it does not mean you cannot express your feelings or thoughts, but it simply means that you are showing respect to his/her religious beliefs or thoughts and then stating your point of view. Most importantly the message should also be structured as per his/her level or ability. If you are conveying the message to a layman then avoid using technical words and if you are addressing corporate elite, the language should have professional.
Seek the Advice of others before Communicating:
If you are going for a high prolific meeting, seek the advice from your seniors and colleagues on the level and kind of talk that should be given. The main advantage of this practice is simple, you can get many ideas which can build your motivation and knowledge and you can then use the same to meet your purpose.
Take adequate care of your Tone:
Messages should be framed in a simple and polite tone which attracts the listeners. Care should be taken to keep the sentences short and simple. Technical words should be used only where they are required the most.
Feedback from the receiver:
Avoid asking listener, “Have you understood,” ask them instead their views about what you have said and the aspects they had grasped from your message. This is a most polite and best way to have your listener involve in a conversation.
During the process of communication make sure you make the most appropriate use of your body language, Avoid showing too much of emotions as the receiver might misinterpret the message. Try to always keep a smiling face while talking and make eye contact with the listener and avoid too much of fluttering of eyes which indicate you are not confident. Sit in an upright position and feel relaxed.
Avoid overloading too much of information:
People would get bored if they are bombarded with the unnecessary and too much of information. So try to deliver the parts which are useful and informative in a simple and straight forward way. There should not be any confusion left in the mind of the listener.